New Hire Timeline
What do I need to do to get paid?
Time Reporting System (TRS)
Use Time Reporting System (TRS) to enter and approve your hours, vacation, sick and other leaves. You must enter and approve your hours by each payroll deadline.
Access the Time Reporting System (TRS)
If you are unsure what system to use for timekeeping, please ask your Supervisor, SHARE Regional HR Partner or HR Generalist.
How to Apply for a Social Security Number
If you are on an F-1 visa, the Employment Letter can be found in your completed onboarding DocuSign from Berkeley Regional Services.
USCIS Form I-9 - Helpful Links
SHARE Onboarding Steps Overview
| Contact Party Responsible | Service/Action |
|---|---|
| Department | Determines start date and salary |
| HR Generalist / HR Business Partners | Verifies appointment details and determines hiring action |
| SHARE Onboarding Team | Sends out DocuSign |
| New Hire | Completes DocuSign, watches applicable onboarding videos, and completes Onboarding Intake Form (if required) |
| SHARE Onboarding Team | Sends I-9 after reviewing DocuSign and Onboarding Intake Form ( if applicable) |
| New Hire | Completes Form I-9 by First Date of Hire |
| SHARE HRIM | Completes template first and submits to UCPath for approval |