Affiliates and Volunteer

Detailed steps in the processing of an Affiliate/Volunteer Appointment

Step	Party Responsible	Service/Action
1.	Department/Powerform Initiator	Identifies Affiliates/Volunteers or works with PI to identify Affiliates/Volunteers Initiates the Affiliate/Volunteer DocuSign Powerform and assign signing roles Completes appointment information
2.	Affiliate/Volunteer	Receives and completes the DocuSign Powerform Signs Personal Data Information on the DocuSign Powerform.
3.	Department Manager/Supervisor	For an Affiliate appointment, Powerform is routed to Department Manager for signing (only if listed on the powerform signer information page). For Volunteers, Powerform is routed to the Supervisor for signing. The supervisor signs the Workers’ Compensation Program Volunteer Registration form A pdf version of the signed Powerform is routed back to the initiator.
4.	Department/Powerform Initiator	Downloads and attaches the completed pdf form to a ServiceNow ticket Submits ServiceNow ticket for BRS to process the appointment.
5.	BRS HR	Receives the ServiceNow ticket with the attached pdf form Checks the affiliate/volunteer form for any missing information Creates and assigns a Criminal Background Check (CBC) task if an affiliate or volunteer needs a CBC Submits affiliate template to UCPath for processing.
6.	UCPC	Reviews and approves Affiliate template.
7.	BRS HR	Updates ServiceNow ticket and informs department once the affiliate appointment has been processed by UCPath.

Step	Party Responsible	Service/Action
1.	Department/Powerform Initiator	Identifies Affiliates/Volunteers or works with PI to identify Affiliates/Volunteers Initiates the Affiliate/Volunteer DocuSign Powerform and assign signing roles Completes appointment information Downloads and attaches the completed Affiliate/Volunteer pdf form to a ServiceNow ticket Submits the ServiceNow ticket for BRS processing.
2.	Affiliate/Volunteer	Completes the DocuSign Powerform Signs Personal Data Information on the DocuSign Powerform.
3.	Department Manager	Signs the Affiliate DocuSign Powerform only if listed as an additional approver on the Powerform Signer information page.
4.	Supervisor	Signs Workers’ Compensation Program Volunteer Registration form Signs the Volunteer DocuSign Powerform.
5.	BRS HR	Responds to questions about requirements for affiliate/volunteer appointments Checks the affiliate/volunteer form for any missing information Creates and assigns a Criminal Background Check (CBC) task if an affiliate or volunteer needs a CBC Submits affiliate template to UCPath for processing Updates ServiceNow ticket and informs department once the affiliate appointment has been processed by UCPath.
6.	UCPC	Reviews and approves Affiliate template.