Affiliates and Volunteer

Detailed Steps in the processing of an Affiliate/Volunteer Appointment

Step

Party Responsible 

Service/Action

1.

Department/Powerform Initiator

  • Identifies Affiliates/Volunteers or works with PI to identify Affiliates/Volunteers

  • Initiates the Affiliate/Volunteer DocuSign Powerform and assign signing roles

  • Completes appointment information

2.

Affiliate/Volunteer

  • Receives and completes the DocuSign Powerform

  • Signs Personal Data Information on the DocuSign Powerform.

3.

Department Manager/Supervisor



  • For an Affiliate appointment, Powerform is routed to Department Manager for signing (only if listed on the powerform signer information page). 

  • For Volunteers, Powerform is routed to the Supervisor for signing. The supervisor signs the Workers’ Compensation Program Volunteer Registration form

  • A pdf version of the signed Powerform is routed back to the initiator.

4.

Department/Powerform Initiator

  • Downloads and attaches the completed pdf form to a ServiceNow ticket 

  • Submits ServiceNow ticket for BRS to process the appointment.

5.

BRS HR 

  • Receives the ServiceNow ticket with the attached pdf form

  • Checks the affiliate/volunteer form for any missing information

  • Creates and assigns a Criminal Background Check (CBC) task if an affiliate or volunteer needs a CBC

  • Submits affiliate template to UCPath for processing.

6.

UCPC

  • Reviews and approves Affiliate template.

7.

BRS HR

  • Updates ServiceNow ticket and informs department once the affiliate appointment has been processed by UCPath.

Expand to see Roles and Responsibilities

Roles, Responsibilities and  Resources for Affiliates and Volunteers

Step

Party Responsible 

Service/Action

1.

Department/Powerform Initiator

  • Identifies Affiliates/Volunteers or works with PI to identify Affiliates/Volunteers

  • Initiates the Affiliate/Volunteer DocuSign Powerform and assign signing roles

  • Completes appointment information

  • Downloads and attaches the completed Affiliate/Volunteer pdf form to a ServiceNow ticket

  • Submits the ServiceNow ticket for BRS processing. 

2.

Affiliate/Volunteer

  • Completes the DocuSign Powerform

  • Signs Personal Data Information on the DocuSign Powerform.

3.

Department Manager

  • Signs the Affiliate DocuSign Powerform only if listed as an additional approver on the Powerform Signer information page.

4.

Supervisor

  • Signs Workers’ Compensation Program Volunteer Registration form

  • Signs the Volunteer DocuSign Powerform.

5.

BRS HR 

  • Responds to questions about requirements for affiliate/volunteer appointments

  • Checks the affiliate/volunteer form for any missing information

  • Creates and assigns a Criminal Background Check (CBC) task if an affiliate or volunteer needs a CBC

  • Submits affiliate template to UCPath for processing

  • Updates ServiceNow ticket and informs department once the affiliate appointment has been processed by UCPath. 

6.

UCPC

  • Reviews and approves Affiliate template.