Dear SHARE Colleagues,
I hope this message finds you well. As we approach the fall hiring season, I wanted to remind everyone about our VS/VSR processing timelines. With reduced staffing levels, our team must adhere to the processing timelines. Please see below for the Visiting Scholar timelines:
|
Scholar Request |
Estimated processing time by SHARE, BIO and VSPA |
|
New VS/VSR on J-1 Visa |
5 months |
|
New VS/VSR NOT on J-1 Visa |
5 weeks |
|
Extension of VS/VSR on J-1 Visa |
2 months |
|
Extension of VS/VSR NOT on J-1 Visa |
2 weeks |
To illustrate the timeline for new VS/VSR requests on J-1 Visa, please review the table below for realistic start dates:
|
Month by when to submit your case |
Realistic month for VS/VSR start date |
|
January |
June |
|
February |
July |
|
March |
August |
|
April |
September |
|
May (submit your case by May for an October start date) |
October |
|
June |
November |
|
July |
December (BIO discourages Dec start dates but may approve on a case by case basis) |
|
August |
January |
|
September |
February |
|
October |
March |
|
November |
April |
|
December |
May |
For additional support on the VS/VSR process, please review the All-In-One VS/VSR Guide. Providing a complete request including all of the necessary attachments recommended in the All-In-One VS/VSR Guide will result in cases being processed as quickly as possible.
We understand that this can be a busy time of year for all of us, but it is important that we prioritize our hiring needs and stay committed to our timelines. By doing so, we can ensure that we can process all HR requests in a timely manner to minimize pay issues and union grievances. We also encourage you to work with your PIs to try to gather as much information as early as possible.
If you have any questions or concerns about our timelines or the hiring process in general, please don't hesitate to contact our team. We are here to support you and help you navigate any challenges that may arise.
Best regards,
Your SHARE HR Generalist Team