SHARE HR March Newsletter

March 27, 2020
Ana Sanchez

March 27th, 2020

In an effort to keep you informed about all of the multiple projects and initiatives that occur over the summer, we are sending you this monthly newsletter to ensure you are kept abreast of upcoming deadlines, events and updates.

These newsletters will be archived here in case you need to reference them.

See attachments for additional summer salary resources.  See latest communication to RA/FAs

Summer Salary 

What I need to do:

summer salary HCM UCPath entries begin next week, Thursday, 4/2/>20>>>II >If summer salary HCM UCPath entries begin next week, Thursday, 4/2/20you did not attend smartsheet training on 3/6, please review the recording for the meeting here. We demo this year's new "cost estimate" calculator that's been built into the Excel request form starting at 32:30. The demo of the Smartsheet for the 2020 year starts at 46:30.

>HCM UC Path Entries begin next week Thursday 4/2. 

summer salary HCM UCPath entries begin next week, Thursday, 4/2/20HHsummer salary HCM UCPath entries begin next week, Thursday, 4/2/>I>If you still need access to the smartsheet, fill out this form

>Summer salary deadlines Upcoming Deadlines

SuMore summer salary resources in the BRS site  New Updates: More Summer Salary resources can be found here

Summer Sessions 

> eHire is now available and you can login to begin entering requests. This year there will be more fields for you to review the status of your requests.  If you do not have access, please send an access request.

> See the latest full communications from Summer Sessions

>Summer Sessions appointments will be entered template first (meaning templates will be submitted to UCPath once employee completes the DocuSign and then the employee will complete onboarding)

>Summer Sessions Upcoming Deadlines

Upcoming Meeting for SHARE 2020 ASE/GSR Hiring:

April 28th from 10am-11am

ASE/GSR Hiring

>Upcoming GSAO meeting hosted by Graduate Division will be on 4/6

> All Readers & Tutors will transition to Exempt Bi-weekly Hourly employees in Caltime effective 5/31. See full campus communication here.

>New FLSA Determination Process by APO

>New 2020-2021 ASE/GSR smartsheets will be available mid April.

>New COVID-19 code added to Payroll Timekeeping Tool for Readers & Tutors. See Reader & Tutor timesheets.

>Upcoming Deadlines are being worked on by our Central Onboarding Team.

Student Assistant/Workstudy

>Remember that workstudy funding ends on the last day of the semester, 5/15/20 and students are eligible for workstudy on 7/1 provided that their 2020 financial aid is complete. See FAQ #10

>See latest WSP communication regarding Paid Administrative Leave during COVID-19.

Lecturers

>Deadlines have been drafted in collaboration with our L&S Dean's Office. Coming soon!

> See the latest communication from Berkeley International Office (BIO) about visa processing delays.

>For the most updated BIO updates click hereFor the most updated BIO Updates, click hereFf

> Paid Admin Leave for Academic Supervisors

 Senate Faculty Hiring

>See our Senate Faculty Hiring Process

>Departments please provide Faculty Administrative Handbook to Faculty after downloading a copy and making edits to customize to your department.

>Departments please start informing you HR Partners of incoming Faculty so that the remote hiring process can be coordinated.

Check out our new COVID-19 Related Sites page for the most current information and UCB's COVID-19 News Page

COVID-19

Q: Do I need to collect temporary remote contracts for ASEs?

A: While these contracts can be used for all titles except Faculty, they are not required to be used for ASEs

Q: Some GSIs may be striking by not teaching required curriculum or not showing up for sessions. What are departments to do?

A: For now, Departments should track if they know of employees' specifics regarding no shows (shifts not attended hours etc.) Any action will need to occur in consult with Heather Archer. This is being escalated to APO and ELR.

Q: Can employees wok out of state? Out of Country

A: If the work is needed then the employee is allowed to work out of state. The out of state taxes will be resolved at a later time. We are still waiting on guidance from UCOP on out of country employment, but if the work is essential, employees can work remotely.

Q: What should be done if a grant is not able to pay for administrative leave?

A: See SPO's response in their FAQs

For now, please track the employees, specifics regarding no-shows (shifts not attended, hours, etc., whatever is relevant).  Any action will need to occur in consult with Heather Archer. 
Other News                   image.png
  • Review Paychecks is still there! Please follow this path to see the new location of Review Paycheck:  PeopleSoft Menu > Payroll for North America > Payroll Processing USA > Produce Payroll > Review Paycheck Summary
  • UCPath changed Review paycheck so garnishments could not be seen by all that previously had access.
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