ASE/GSR Fall Hiring Deadlines

April 7, 2022
Ana Sanchez and Arliss Nakken

Dear SHARE Region, 

While the majority of this message will address ASE/GSR and Lecturer smartsheets and deadlines, there are important reminders to keep in mind regarding Visiting Scholar(VS) and Visiting Student Researcher(VSR) appointments. VS/VSRs are NOT allowed to hold appointments while they are outside of the U.S. and they are NOT permitted to start their appointment outside of the U.S. with the expectation that they will eventually come to the U.S. You can find details around the need to adhere to VSPS's expectations here.

I am also writing today to provide information about the upcoming semester’s Summer/Fall 2022 ASE/GSR Hiring processes.  Most importantly, you will be using new Smartsheets. Our BRS teams are currently working on the new sheets and making some improvements. Here are more details: 

Actions for you:

  1. Refer to the following ASE/GSR Hires webpages. We are continuing to feature all important ASE/GSR and Lecturer hire details on the BRS website. 

  1. Summer/Fall ‘22 ASE/GSR Hiring and Onboarding Timeline

  2. Important deadlines and details

  3. Actions to take and other reminders

  4. Smartsheet tools and information

2. Updates regarding ASE/GSR appointments:

  1. Work Location Reporting Requirement for Represented Employees (AB119)

  2. GSI job codes and steps are simplified effective June 1, 2022 (BKBX)

3. Smartsheet details:

  1. The new ASE/GSR AY22-23 Smartsheets will be available on Monday, 4/11/22 at 1:00PM. You can reach out to your regional HR Generalist if you are having difficulties accessing your new Smartsheet. 

  2. For a summary of the new Smartsheet improvements, which include updates to accommodate 2a and 2b above, refer to this link

  3. Edit access to the existing ASE/GSR Hiring AY21-22 Smartsheetswere removed on 4/6/22 at 3:00PM in preparation for the cross-over. 

  4. Please holdoff entering new ASE/GSR hire information until the new Smartsheets are available.

  5. Note: New Lecturer Smartsheets will be available soon; we will let you know when they are ready for you.

For the full picture of information and deadlines you need to know, I urge you to review the website pages referenced above. Please continue to keep open lines of communication with your HR Generalist when extenuating circumstances regarding ASE/GSR hires come up. We’re here to help support you. 

Lastly, watch for a follow-up email from me regarding new Lecturer Smartsheets and I will continue to communicate any changes based on campus operations as they may evolve. Let me know if you have any questions or need additional assistance.

Regards, 

Ana Karla
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