Preview of Summer/Fall ‘25 Hiring details

Key Takeaways:

• Save the date! April 15th is our annual hybrid presentation for Fall Hiring. More details to follow.

• NEW ASE/GSR Hiring Smartsheets for FY 2025 - 2026 will be released on Thursday, March 6, 2025. (old) AY24-25 Smartsheets will be closed on Tuesday, March 4, 2025.

• Summer and Fall Hiring Deadlines for Lecturer and ASE/GSR Hiring.

Dear Campus Colleagues, 

We are writing today to provide some initial details about the support for your 2025 Summer/Fall Hiring activities our region offers for new ASE/GSRs and Lecturer hires. We will follow up with confirmed dates and details soon, but we wanted to share information to help you prepare for your planning. 

• SAVE THE DATE! Tuesday, April 15th 10:00 AM - 12:30 PM is the SHARE Hybrid presentation for Fall 2025 Hiring. Add this event to your calendar to save the date!

• Summer Sessions/Short Work Breaks - Summer Session Hiring activities continue to begin earlier year-over-year. To reduce unnecessary onboarding, we will be placing ASE/GSRs on Short Work Breaks (SWBs) over the summer, as we have done in previous years.

• Summer Session appointments - Have a 31-day bridging period to bridge appointments ending in May to the first day of their summer session appointment. This typically allows employees in summer session A, B, C and 12W to bypass onboarding. Please note:

• Summer Sessions appointment letters for sessions D, E and F (who exceed the 31-day bridging period) need to be sent out to employees in order for them to complete their onboarding/hiring process. 

• We encourage you to ask Summer Session hires to complete their (DocuSign) Summer Session letters as soon as possible. 

• We do not anticipate this will change anything concerning still requesting information from you in May about ASE/GSR appointment end dates. Our region can still terminate employees while they are on a SWB.

• 2025 Summer/Fall ASE/GSR Smartsheets - We are working on creating new sheets and looking to launch the latest sheets on Thursday, March 6, 2025.

• Access to the (old) AY24-25 Smartsheets will be closed on Tuesday, 3/04/2025to prepare for the cutover. 

• Any entries added with a 4/1/25 (and beyond) hire date will be moved to the new Smartsheets. For now, pleasedo not addany new appointmentsto yourSmartsheet

• In the interim, we urge you to begin compiling your ASE/GSR Hire information so that it can be entered.

• 2025 Lecturer Smartsheets - Good news!  You will continue using the existing FY24-27 Lecturer Smartsheets for 2025 hires. 

Below is a snapshot of the tentative deadlines to keep on your radar: 

Smartsheets for the GSR Trainee/Fellow Smartsheet & Student Assistant population will follow in the coming weeks. We will follow up with more details once the new ASE/GSR Smartsheets are available. Should you have any questions about the above, please contact yourHR Generalist