Weekly News from SHARE

"Reimbursement for services would be an employee/student paying out of pocket for a service and then seeking reimbursement. Services are defined as labor performed for another, or useful labor that may or may not produce a tangible commodity. Employees and students can still seek reimbursement for low value goods, Publication fees, printing, memberships, conference registrations, etc.

Some examples of a service include bookstore operation, transcription, use of security guards, transportation, computer programming, clothing rental and cleaning, laundry, tests and analysis, film processing, janitorial work, window washing, rubbish and waste removal, and service and repairs to: office equipment, transportation equipment, laboratory and medical equipment, and musical instruments.

We do make allowances for after the fact purchase of a service using the after the fact form in bearbuy. However, for certain vendors Risk has not approved these to continue as it is in violation of UC Policy. It is always the best practice to create a PO before the service starts.”