Summer/Fall 2024 ASE/GSR Hiring - Your new Smartsheets are available

March 26, 2024
Karla Sanchez

Dear Campus Colleagues, 

I am writing again today to provide information about the upcoming semester’s Summer/Fall 2024 ASE/GSR Hiring processes.  Most importantly, the BRS and HR Central Services Reporting Team has completed creating new Smartsheets for you to use, which are available beginning (today) Monday, 3/25/24.Here is what’s new

Here are more details: 

Actions for you:

  1. Begin using the new AY24-25 ASE/GSR Smartsheets to add your new Summer/Fall ASE/GSRs.

    1. You can reach out to your regional HR Generalist if you are having difficulties accessing your new Smartsheet. The Data Dictionary can help with terms and names on the Smartsheet. 

    2. Note: New AY24-26 Lecturer Smartsheets will be released in early April - - Watch for updates from us.

  2. Refer to the following ASE/GSR Hires webpages. We are continuing to feature all important ASE/GSR and Lecturer hire details on the BRS website. 

  • Important deadlines and details**

  • Actions to take and other reminders

  • Smartsheet tools and information

  • Deadline headlights:

    • *7/12/24: Deadline for departments need to enter/approve all Summer/Fall 2024 ASE/GSR Smartsheet entries for timely 8/30/24 pay and 8/1/24 systems access.

    •  8/2/24:Deadline for ASE/GSRs to complete their DocuSign packets in order to receive timely 8/31/24 pay and systems access before the semester starts.

    • 8/21/24: Departments ensure no employees should begin working (8/21/24: first day of the semester) until they have completed onboarding to avoid damage payments

*GSR hiring:

  • Due to the GSR Union Contract requirement for appointment notification (when practicable, GSRs should be provided an appointment letter at least 30 days in advance), all GSR requests should be submitted a minimum of six (6) weeks prior to the GSR start dates.

Appointment Letter templates: 

ASE/GSR Appointment Letter templates have been updated (dated March 2024). The new Smartsheets will contain the updates and reflected in Appointment Letters generated by BRS. Departments/units who develop their own Letters should download and use the updated versions available on the People & Culture website going forward

Please continue to keep open lines of communication with your HR Generalist when extenuating circumstances regarding ASE/GSR hires come up. We’re here to help support you. 

Let me know if you have any questions or need additional assistance.

Regards, 

Karla Sanchez
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