March 8, 2022
Dear SHARE Region,
Summer sessions hiring continues to start earlier year over year. In order to reduce unnecessary onboarding we will be placing Academic Student Employees(ASE)/Graduate Student Researchers(GSRs) on short work breaks over the summer like we have done over the past two years. The units that will be exempt from this will be Space Sciences Laboratory, Chemistry and Chemical Engineering.
Summer session appointments have a 31-day bridging period to bridge appointments ending in May to the first day of their summer sessions appointment. This typically allows for employees in summer session A, B, C and 12W to bypass onboarding. However, summer sessions appointment letters for sessions D, E and F (who exceed the 31-day bridging period) and onboarding determinations need to be sent out to employees in order for them to complete their hiring process. To not delay the hiring process for these employees and not make them unnecessarily onboard again, we need to extend and place all ASE/GSR appointments on short work break this week (3/10-3/11). Since we are the region with the highest volume of summer sessions, waiting to place ASE/GSRs on short work break later in the semester will delay a significant number of employees from getting their summer sessions appointment letters and their UCPath entry completed.
We do not anticipate this will change anything with regards to still requesting information from you in May about ASE/GSR appointment end dates. We can still terminate employees while they are on short work break. Should you have any questions about this change, please reach out to your HR Generalist. Also, please note that smartsheets for Fall ‘2022 are currently being worked on and we will inform you as soon as they are ready. Until then please refrain from adding any Summer or Fall 2022 appointments to the current smartsheets.
Please see our ASE/GSR and Student Assistant deadlines for Summer and Fall:
Thank you,
Ana Karla
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