Dear Campus Colleagues,
We are writing today to let you know that our SHARE Region HR teams are already working on details for next semester and want to share information about Spring 2026 ASE/GSR and Lecturer Hiring processes. Our goal, as in previous years, is to ask for your partnership in identifying these new hires as early as possible. Here are the important details for the next hiring semester based on what we know today to help with your preparation. The good news is that many processes will remain the same.
Spring ‘26 deadlines
As we’ve experienced the last several semesters, Berkeley’s early deadlines are impacted by the upcoming winter curtailment timeframes. The key to everyone’s success is if you identify your hires and approve themas early as possible
Actions - key takeaways
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Written Notice of Appointment Letter Templates for UAW represented ASEs and GSRs should be used for all new appointments. The templates will continue to be found on the People & Culture’s Forms & Letters for Labor Contracts webpage. Going forward, Smartsheets will contain the updates and reflected in GSR Appointment Letters generated by BRS.
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As a reminder, Smartsheet does not generate Letters for ASEs, only GSRs, which will continue in Spring 2026.
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Departments/units who develop their own Letters should download and use the updated versions available on the People & Culture website.
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Refer to the following ASE/GSR and Lecturer Hires webpages. All important hire details are featured on the BRS website.
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Other important reminders for departments (websites will be updated by the end of the week)
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Collect and enter your Spring ‘26 hire information.
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You may begin entering these new appointments on your existing Smartsheets:
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ASE/GSR Hiring: AY25-26
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Student Assistant Hiring: AY25-26
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Trainees and Fellows: AY25-26
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Lecturer Hiring: AY25-27
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Please note that the 10-1-25 range adjustments for ASE/GSR and Trainee/Fellows have been added to the respective Smartsheets. Examples/screenshots of the adjustments are reflected in the ASE/GSR Hiring FY25-26 Smartsheet Changes document
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Adhere to the following deadlines (to ensure there is sufficient time for entry to UCPath as well as DocuSign completion to ensure on-time pay).
A reminder that New Hire Paperwork/Onboarding Services provided by our SHARE & BEST Onboardingwill continue to be completed remotely using a DocuSign packet and Form I-9 work authorization verifications are typically conducted using Authorized Representatives named by the new employee. Check out our SHARE Onboarding web pagefor those details.
If you need further assistance
For the full picture of information and deadlines you need to know, I urge you to review the website pages referenced above. Please continue to keep open lines of communication with your HR Generalist when extenuating circumstances regarding these hires as they come up. We’re here to help support you.
Let me know if you have any questions or need additional assistance.
Thank you,
Karla Sanchez