SHARE January 2025 Newsletter
Dates to Remember
B3 PPE 1/5/25-1/18/25
- Saturday, 1/4/25– BW Pay Period Ends/BW Employee Timecard Approval
- · Tuesday, 1/21/25 – Supervisor Bi-Weekly CalTime Approval by 9:00am
B1 PPE 1/19/25-2/1/25
- Saturday, 2/1/25 - BW Pay Period Ends/BW Employee Timecard Approval
- Monday, 2/3/25 – Supervisor Bi-Weekly CalTime Approval by 3:00pm
MO PPE 1/1/25-1/31/25
- Monday, 1/20/25 - TSP Timesheet Submission (Online App) Deadline
- Tuesday, 1/21/25 - Reader/Tutor Manual Monthly Timesheet (Online App) Employee Deadline
- Monday, 1/20/25– Employee MO CalTime Approval (Due by 5:00 PM)
- Friday, 2/7/25 – Supervisor MO CalTime Approval (Due by 5:00 PM)
SHARE Payroll News and Guidelines
Dual/ FLSA Pay and Time Keeping Reference
Members of the SHARE HR Team have created a referral tool for clients to refer to if they are unsure how students get paid and what timekeeping systems they use when there is a dual/FLSA pay group.
The reference can be accessed via the following link: SHARE Client Dual FLSA Timekeeping Chart
As always, the SHARE Payroll professionals are available to answer questions by email or chat as needed. The team can be reached at share_payroll@berkeley.edu
Employee Identification Number
All payroll inquiries and/or timesheets must include the employee identification number. There have been instances as of late where the payroll team have either received the student identification number or no identification number at all.
Including the correct identification information saves valuable time in processing requests.
Timesheet Submission Guidelines
All employees should turn in all manual SHARE-branded timesheets in by the appropriate deadline for processing in a timely fashion. Please reach out to your timekeeper for any questions or concerns about submission.
When submitting timesheets, all identifying information must be filled out (student name, employee ID (not student ID), Job Title/Record #, and Department) , along with required signatures. This includes timesheets attached to cases and tasks in Service Hub as well as those submitted through share_payroll@berkeley.edu.
CalTime and Friendly Names
CalTime submissions should be reviewed by supervisors to ensure all correct Friendly Names are being used before signing off.
Questions regarding CalTime functions (i.e. delegates or other issues) should be directed to caltime@berkeley.edu
SHARE Payroll Resources
Looking for SHARE Payroll?
Reach out to SHARE payroll at share_payroll@berkeley.edu. All timesheets and payroll information requests should go to this address and not CSS timesheets.
Another great resource is the SHARE Payroll and Timekeeping website (https://shareregion.berkeley.edu/regional-services/payroll-timekeeping). In addition to timesheet information, there are also helpful links to employee and manager resources that will help make payroll a little easier. All payroll tasks and cases go through ServiceHub.