SHARE July 2024 Newsletter
Dates to Remember
B3 PPE 7/7/24-7/20/24
- Saturday, 7/20/24 BW Pay Period Ends / BW Employee Timecard Approval
- Monday, 7/22/24– Supervisor Bi-Weekly CalTime Approval by 12:00 PM
B1 PPE 7/21/24-8/3/24
- Saturday, 8/3/24– BW Pay Period Ends / BW Employee Timecard Approval
- Monday, 8/5/24 – Supervisor Bi-Weekly CalTime Approval by 12:00 PM
MO PPE 7/1/24 – 7/31/24
- Sunday, 7/21/24 - TSP Timesheet Submission (Online App) Deadline
- Monday, 7/22/24 - Reader/Tutor Manual Monthly Timesheet (Online App) Employee Deadline
- Thursday, 8/1/24– Employee MO CalTime Approval
- Tuesday, 8/6/24 – Supervisor MO CalTime Approval (Due by 5:00 PM)
SHARE Payroll News and Guidelines
Dual/ FLSA Pay and Time Keeping Reference
Members of the SHARE HR Team have created a referral tool for clients to refer to if they are unsure how students get paid and what timekeeping systems they use when there is a dual/FLSA paygroup.
The reference can be accessed via the following link:
SHARE Client Dual FLSA Timekeeping Chart
Combined HR/Client Payroll Office Hours Suspended for Summer
HR/Client Payroll Office Hours are suspended until September 2024
In the interim, the SHARE Payroll professionals are available to answer questions by email or chat as needed.
As always, we would love to have more subject-matter focused office hours. If there is a subject and/or question that you would like to see covered, please send to the SHARE Payroll Team at share_payroll@berkeley.edu with the subject line: “Office Hours Idea” so we can get a sense of what you, the clients, would be interested in learning about as the year progresses.
Employee Identification Number
All payroll inquiries and/or timesheets must include the employee identification number. There have been instances as of late where the payroll team have either received the student identification number or no identification number at all.
Including the correct identification information saves valuable time in processing requests.
Timesheet Submission Guidelines
All employees should turn in all manual timesheets in by deadline for processing in a timely fashion. Please reach out to your timekeeper for any questions or concerns about submission.
When submitting timesheets, all identifying information must be filled out, along with required signatures. This includes timesheets attached to cases and tasks in Service Hub as well as those submitted through share_payroll@berkeley.edu.
CalTime and Friendly Names
CalTime submissions should be reviewed by supervisors to ensure all correct Friendly Names are being used before signing off.
Questions regarding CalTime functions (i.e. delegates or other issues) should be directed to caltime@berkeley.edu
SHARE Payroll Resources
Looking for SHARE Payroll?
Reach out to SHARE payroll at share_payroll@berkeley.edu. All timesheets and payroll information requests should go to this address and not CSS timesheets.
Another great resource is the SHARE Payroll and Timekeeping website (https://shareregion.berkeley.edu/regional-services/payroll-timekeeping). In addition to timesheet information, there are also helpful links to employee and manager resources that will help make payroll a little easier. All payroll tasks and cases go through ServiceHub.