SHARE Client Newsletter - September 2023

September 5, 2023

SHARE September 2023 Newsletter 

 Dates to Remember 

B2 PPE 9/3/23 – 9/16/23

  • Saturday 9/16/23– BW Pay Period Ends / BW Employee Timecard Approval
  • Monday 9/18/23 – Supervisor Bi-Weekly CalTime Approval by 12:00 PM

B1 PPE 9/17/23 – 9/30/23

  • Saturday 9/30/23– BW Pay Period Ends / BW Employee Timecard Approval
  • Monday 10/2/23 – Supervisor Bi-Weekly CalTime Approval by 12:00 PM

MO PPE 9/1/23 – 9/30/23

  • Monday 10/2/23 – Employee MO CalTime Approval
  • Wednesday 10/4/23 – Supervisor MO CalTime Approval (Due by 5:00 PM)

 SHARE Payroll News and Guidelines 

Combined HR/Client Payroll Office Hours in September

We are continuing with our combined HR/Client Office Hours in September. There will be a payroll representative available to answer any questions you may have.

Please join us on 9/14/23 at 11:00 am.  Zoom link to follow.

We are always interested in having more subject-matter focused office hours. If you have a subject or question that you would like to see covered, please submit them to the SHARE Payroll Team at with the subject line: “Office Hours Idea” so we can get a sense of what you, the clients, would be interested in learning about as the year progresses.

Timesheet Submission Guidelines

Supervisors, please remember to review all manual timesheets carefully.

All identifying information (Name, EID – not student ID, job title, and department) must be filled out, along with required signatures, prior to submission to timesheets attached to cases and tasks in ServiceHub as well as those submitted through

CalTime and Friendly Names

Please review CalTime submissions to make sure all correct Friendly Names are being used before signing off.

 SHARE Payroll Resources 

Looking for SHARE Payroll?

Reach out to SHARE payroll at All timesheets and payroll information requests should go to this address and not CSS timesheets.

Another great resource is the SHARE Payroll and Timekeeping website ( In addition to timesheet information, there are also helpful links to employee and manager resources that will help make payroll a little easier. All payroll tasks and cases go through ServiceHub.

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