October SHARE Purchasing Updates

Web Accessibility Procedures & Consent Decree

If your content is available to the public or on a Berkeley-controlled platform, then you are responsible for taking action to ensure your online content meets the accessibility requirements outlined in the Web Accessibility Procedures. Please review the procedures for the details regarding responsibility. Please see this website for additional information.

To comply with the Consent Decree, SHARE purchasing will require documentation from the accessibility team that your website or online content is in compliance for any future purchases.

Reimbursements

Exceptions for T&E reimbursements past 60 days will need to include a justification prior to submission. The Accounts Payable department will review the justification to determine if the reimbursement will be imputed income. If determined to be taxable income, you may still be able to include the expenses as non taxable on your personal tax return. Please reach out to travel@berkeley.edu with any questions.

For cases where SHARE purchasing manages the reimbursement submission on your behalf, we request that you submit your reimbursement request within a 30-day timeframe to facilitate the processing of the reimbursement within the designated window.

If your reimbursement requires exceptional approval, it is suggested the reimbursement be submitted before receiving the exceptional approval. This will allow the reimbursement to be submitted by the 60-day timeframe. You can attach the exceptional approval after the reimbursement is in the system.

In 2024 employee Computers and Laptops must be inventoried and imaged to match UC Berkeley data security standards. Computers should not be paid for out of pocket and reimbursed. Please contact IT for future computer equipment purchases. Computer Hardware Purchasing

UCinvoice

UCinvoice@berkeley.edu will sunset at the end of the year.  If you receive invoices directly from vendors, instead of routing them to our Accounts Payable department via UCinvoice email, vendors must transition to using Transcepta for submission. Should suppliers have inquiries, they are encouraged to contact disburse@berkeley.edu for assistance. If you would like additional help from SHARE Purchasing on this conversion, please fill out this Google Form and we will send an initial email to the vendor with information regarding Transcepta.

University Hall

As of September 28, 2023, University Hall is empty. SCM has inactivated all Ship-To and Final Destination codes in Bearbuy for this building.

Please review the Past Due Vouchers spreadsheet to help us resolve any vouchers that are 30 or more days past due. I have included the accounting date as well. There are a number of past-due invoices that were recently vouchered. I will continue to update and send this every month. Thank you to everyone who responds in Bearbuy or via email to clear these invoices.

Upcoming Training & Information

BearBUY Downtime November 3 at 6 p.m. to September 5 at 9 a.m.

Sustainable Travel Event at the Recreational Sports Facility on November 7, 11:00 a.m. to 3:00 p.m.

Bears that Buy Open Office Hour October 31 at 10 a.m. Register here