October 4, 2019
Dear SHARE,
It’s four weeks to Halloween. Get your costume ready. The best UC Path costume wins a nice bottle of Cab. Here are some news from our neck of the woods.
Lookup UCPath information in Cal Answers
We know many of you are struggling to get used to UCPath and where to find appointments and additional pay such as stipends to ensure they are setup correctly. UCPath is not setup like our old custom HCM, so the old routes will no longer work. In many cases your view in UCPath will prevent you from accessing certain items.
To solve this, please use Cal Answers to view information from UCPath. There is a “Workforce Detail Dashboard” that is refreshed nightly with data from UCPath. It is easy to navigate once you get the hang of it, however you need to know where to go to find what you are looking for. More often than not, you’ll want to visit the tab called “Job Funding Information as of Date” because this is where you’ll find all the different kinds of pay including chartstrings. Make sure to select your Org Node in the filter at the top and click Apply to see your results. You will want to expand all rows using the double arrow at the bottom of the results table. Use additional filters to narrow your results, or use Ctrl+F to search for a text string such as a name.
For more information about Cal Answers, visit their training page where the “General” section has tons of guides that explain cool features of this reporting system.
If you don’t have access to HR information in Cal Answers, you need to request it following these instructions:
1. Login to SARA
2. Choose "Request Access for Yourself or Your Employee" and follow the ensuing steps until you reach the "Request Logon ID or Access" page.
3. Choose "Cal Answers HR Reporting".
4. Choose "Request Cal Answers HR Departmental Access".
5. Choose HCM Roles = "Cal Answers HR Detail” and “Cal Answers HR Summary”.
6. Specify an Org Tree Level and the Org you need access to, then click "Make Request"
Choose Org Level from the "Org Tree Level" drop-down and indicate the Department ID by typing the code or selecting it from the Question Mark icon, choose "Add", then click "Make Request". If you are requesting access to multiple Department IDs and/or different org tree levels within the same division, request one at a time by repeating the actions in Step 6.
If you are requesting access to multiple Department IDs that don't roll up to the same division, create a separate request for each set of IDs that roll up to the same division by repeating Steps 1-6. Otherwise, you will encounter an error message once you proceed to Step 7.
7. Verify your choices appear below in the "Items Selected" table, then click "next".
8. Enter the email address of your manager as recorded in the UCPath system, then click "Submit”
Research Administration
We are now processing proposals according to the new timelines associated with SPO’s change to Institutional Review only. Faculty should be aware of the requirement to submit a complete administrative proposal 7 business days prior to the sponsor deadline to take advantage of full RA proposal review. The technical aspects can be changed up to 1 business day prior to the deadline.
If you have any issues or urgent matters that require escalation, please contact Moises Ochoa and/or Henry Chan. Please do not contact the Contracts and Grants Accounting office (CGA) directly. Moises and/or Henry will communicate with CGA on your behalf as needed. If you are unable to reach Moises or Henry, please contact Teal Sexton as the next level of escalation.
Human Resources
We are receiving feedback and requests about position management for ASE/GSR and Lecturers. To ensure we are able to address the questions and concerns for everyone, we have scheduled a special meeting to cover Spring Hiring for these groups. Please attend in person if possible. The meeting will be held in 370 Dwinelle, on October 15 from 10am to noon. We will provide zoom if you are unable to attend in person and we will post the slides after the meetings. However, it can be difficult to hear the discussion via zoom, so I hope to see you there!
Cookie/Coffee Hour
We are moving our October cookie hour from the 11th to the 18th of October. Please come by and chat with us in Durant 14 on October 18th from 3-4pm!
Cheers,
Teal and Max
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