Fwd: 2023-24 Work-Study/LAEP End of Year Reminders & Deadlines

May 5, 2024
Karla Sanchez and the Financial Aid and Scholarships Office

Dear SHARE Colleagues,

This communication pertains primarily to those of you who manage student assistants. We would like to highlight that you should NOT let your student assistants work on 5/11/2024, as any hours reported on 5/11/2024 will result in departments losing the subsidy for the entire 4/28/24 - 5/11/24 pay period.
This also serves as a friendly reminder that the last day for work-study/LAEP is 5/10/2024. For reference please see the complete message below from our Work-Study office.
Thank you,
Karla Sanchez

Key takeaways

  • May 10, 2024 - Last day a work-study/LAEP student earnings can be subsidized 

  • May 31, 2024 - Deadline to submit Direct Retro/Salary Cost Transfer requests


Dear Campus Partners,

We appreciate everything you are doing to support the Work-Study Program, the Learning Aligned Employment Program (LAEP), and especially our students by providing job opportunities and helping students remain as debt-free as possible. Below you will find important dates and information as we near the end of the 2023-24 program year.  Please share this communication with other colleagues within your department (i.e. financial analysts, research administrators, etc.) so that this email can be referenced during fiscal closing activities.


2023-24 Program End Date

  • May 10, 2024 - last day a work-study/LAEP student can earn work-study/LAEP (provided the student has a remaining award balance). 

  • Biweekly employees - Any hours reported on 5/11/2024 will result in departments losing the  subsidy for the entire 4/28/24 - 5/11/24 pay period. 

  • Monthly employees - Departments with students who have an  appointment end date of 5/10/2024 or earlier will receive the subsidy. Departments that place students on a Short Work Break status beginning 5/11/24 will receive the subsidy  through  May 10, 2024. 


Subsidies, Salary Cost Transfers, and Year-End Deficit Clearing

  • Confirm your department is receiving the work-study/LAEP subsidylog in as an on campus employer, select "Students" and then "Student Earnings Report."

  • May 31st - Final deadline to submit requests for Salary Cost Transfers in UCPath that impact work-study. Refer to the Berkeley Regional Services (BRS) FY23-24 deadlines for Fiscal Close.

    • Salary Cost Transfers impacting 23-24 work- study funds must post to the June 2024 ledger; otherwise they will be reversed.

  • The Work Study Central Allocation Process for the month of June will clear all work-study expenses using the 73140 operating transfer account,  please refer to the fiscal closing schedule once it is released. Please do not clear any year-end deficits against work study funds. 

Additional resources can be found on our On-Campus Employer Resources website

Employers can contact Work-Study Program staff at wsp@berkeley.eduwith questions; students should be directed to submit a case

Sincerely,

The Financial Aid and Scholarships Office

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