Friendly reminder of Upcoming Hiring Deadlines for ASE/GSRs

July 10, 2024
Karla Sanchez

Dear Campus Colleagues, 

I am writingto provide you a friendly reminder of the upcoming semester’s Summer/Fall 2024 ASE/GSR Hiring processes.  You can now access your new Smartsheets.Here is what’s new. Please try to get as many of your requests to us by the deadline so we can start to process your requests as early as possible. 

Here are more details: 

Actions for you:

  1. Use your new AY24-25 ASE/GSR Smartsheets to add your new Summer/Fall ASE/GSRs.

    1. You can reach out to your regional HR Generalist if you are having difficulties accessing your new Smartsheet. The Data Dictionary can help with terms and names on the Smartsheet. 

    2. Note: New AY24-26 Lecturer Smartsheets were released in early April - - Watch for updates from us. Please contact your Sarah Atianzar with any Lecturer questions.

  2. Refer to the following ASE/GSR Hires webpages. We are continuing to feature all important ASE/GSR and Lecturer hire details on the BRS website. 

  • Important deadlines and details**

  • Actions to take and other reminders

  • Smartsheet tools and information

  • Deadline headlights:

    • * 7/12/24:Deadline for departments needing to enter/approve all Summer/Fall 2024 ASE/GSR Smartsheet entries for timely 8/30/24 pay and 8/1/24 systems access.

    •  8/2/24:Deadline for ASE/GSRs to complete their DocuSign packets in order to receive timely 8/31/24 pay and systems access before the semester starts.

    • 8/21/24: Departments ensure no employees should begin working (8/21/24: first day of the semester) until they have completed onboarding to avoid damage payments

*GSR hiring:

  • Due to the GSR Union Contract requirement for appointment notification (when practicable, GSRs should be provided an appointment letter at least 30 days in advance), all GSR requests should be submitted a minimum of six (6) weeks prior to the GSR start dates.

Appointment Letter templates: 

ASE/GSR Appointment Letter templates have been updated (dated March 2024). The new Smartsheets will contain the updates and reflected in Appointment Letters generated by BRS. Departments/units who develop their own Letters should download and use the updated versions available on the People & Culture website going forward

Please continue to keep open lines of communication with your HR Generalist when extenuating circumstances regarding ASE/GSR hires come up. We’re here to help support you. 

Let me know if you have any questions or need additional assistance.

Thank you,
Karla Sanchez
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