Fall 2019 Lecturer Smartsheet

May 9, 2019
Ana Sanchez
Dear SHARE Region 
I acknowledge we are a little later than what I would have liked with regards to releasing our Lecturer smartsheets, however we will be releasing them by the end of this week.
Access to smartsheets:
This Fall we have created smartsheets for all of our departments. We will be sharing the smartsheet with all of the people on this smartsheet list. If you would like to add anyone else in your department to the smartsheet, we ask that you please include their e-mail next to the department they will be entering for. 
We want all future Lecturer appointments entered via smartsheet with the exception of Lecturers with visas and Lecturers with SOE. The reason for this is because this Fall we will have dedicated resources to our smartsheet Lecturers.
Training:
We will be holding a meeting where we can review the smartsheet with Department Managers and/or Academic Analysts on 5/16/2019 from 9am-11am at 28 University Hall. Since space is limited to 25 people, you will be getting a calendar invite and we encourage you to join by zoom.The meeting will be recorded.
Changes as a result of UC Path:
POSITION MANAGEMENT
  • Departments will be expected to provide position numbers for their Lecturers on the smartsheet. See L&S UC Path workflow.
  • If you provide a position number that currently has an incumbent in it and you provide position data on the smartsheet, our HR team will update the position with the updated information provided on smartsheet.
  • If you provide a position that is vacant and you provide updated information on the smartsheet, we will kindly ask you to update the position.
SHORT WORK BREAK
  • We acknowledge the late release of the Lecturer smartsheet will leave less time to identify those Lecturers with approved future appointments that will need short work break. We ask that you please have your approved future Fall Lecturer appointment on the smartsheet by 5/31/2019 and if they are eligible for short work break, we will put them on short work break. 
  • If you know you will NOT be reappointing any Lecturers for Fall, we ask that you let us know as soon as possible, but no later than 5/24/2019
  • ONLY Lecturer appointments will be terminated starting 6/3/2019.  We will begin terminating all other appointments types with May end dates beginning 5/13/19.
UC PATH SYSTEM
  • We will be sharing the benefits algorithm and other benefit information as it applies to Lecturers.
ONBOARDING
  • Onboarding will release their Fall Mass hire dates. Please be sure they complete their DocuSign before going to Evans Hall.
  • Onboarding will no longer provide Lecturers their benefit eligibility, The Lecturer will receive an automated e-mail inviting the Lecturer to log into UC Path and then they will see their eligibility.
RESOURCES
Thanks,
Ana
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