7/1/24 Retirements and Rehire Retiree Requests

Hello SHARE Colleagues,

As many upcoming 2024 retirements are approaching, we would like to provide you with some retirement and rehire retiree reminders. 

7/1/2024 Retirement Reminders:

• If you have retirement requests for employees, we encourage you to submit a ServiceHub case as early as possible so that we can start processing their separation and final pay.

• For guidance on retirement dates for the UCRP1976 Tier COLA, please see this job aid

• For any 7/1/24 retiree, please ask employees to complete and approve their June timecard by 6/14/24 so we can process final pay timely.

2024 Rehire Retiree Reminders:

Guidelines to keep in mind for rehire retirees:

• Retired employees must not be reemployed until there has been a break in service of at least 30 days, but preferably 90 days (to allow for them to receive their first pension payment)

• When rehiring a retiree, you need to present a University need, such as knowledge transfer, continuity of an ongoing project, failed replacement recruitments.

• When a retired employee is rehired to temporarily fill a career position, the following apply:

• Same position held before retirement or another vacant career position

• Job must be posted

• Minimum 30-day recruitment period must be held

• All rehire retiree appointments are subject to a maximum 43% fte (the effort percentage of their appointment)

• Initial rehire retiree request cannot exceed a total of 12 cumulative months

Process tips for rehire retirees:

• Contact your HR Business Partner or HR Liaison at least 5 weeks prior to the anticipated start date ( We are considering the 4 week approval time for a Rehire Retiree approval by People and Culture effective 7/1/24)

• The hiring department initiates the approval process by submitting to their BRS Business Partner or Dept. HR Liaison a completed and accurate approval packet 5 weeks prior to the proposed start date of appointment. The approval packet consists of:

• Retired Employee Approvals  Form UBEN 138 (R12/14),

• UC Berkeley Supplement to the Retired Employee Approvals Form UBEN 138 (Rev.03/14) 

• Current job description 

• Completed UCRP Rehired Retiree Election Form UBEN 1039 (R08/17)  NOTE: Not required for retirees who have elected a lump sum cashout.

For additional resources, including a job aid on how to complete the approval packet, please see below:

• Policy on Reemployment of UC Retired Employees
• Implementation Procedures
• UCNET Information on Rehire Retirees
• UCOP Information on Rehire Retirees
• Rehire Retiree Slides
• Recording of Rehire Retiree Training
• FLSA FAQs (Rehire retiree FLSA classification question is addressed)