Hello SHARE Colleagues,
As many upcoming 2024 retirements are approaching, we would like to provide you with some retirement and rehire retiree reminders.
7/1/2024 Retirement Reminders:
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If you have retirement requests for employees, we encourage you to submit a ServiceHub case as early as possible so that we can start processing their separation and final pay.
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For guidance on retirement dates for the UCRP1976 Tier COLA, please see this job aid
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For any 7/1/24 retiree, please ask employees to complete and approve their June timecard by 6/14/24 so we can process final pay timely.
2024 Rehire Retiree Reminders:
Guidelines to keep in mind for rehire retirees:
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Retired employees must not be reemployed until there has been a break in service of at least 30 days, but preferably 90 days (to allow for them to receive their first pension payment)
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When rehiring a retiree, you need to present a University need, such as knowledge transfer, continuity of an ongoing project, failed replacement recruitments.
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When a retired employee is rehired to temporarily fill a career position, the following apply:
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Same position held before retirement or another vacant career position
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Job must be posted
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Minimum 30-day recruitment period must be held
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All rehire retiree appointments are subject to a maximum 43% fte (the effort percentage of their appointment)
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Initial rehire retiree request cannot exceed a total of 12 cumulative months
Process tips for rehire retirees:
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Contact your HR Business Partner or HR Liaison at least 5 weeks prior to the anticipated start date ( We are considering the 4 week approval time for a Rehire Retiree approval by People and Culture effective 7/1/24)
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The hiring department initiates the approval process by submitting to their BRS Business Partner or Dept. HR Liaison a completed and accurate approval packet 5 weeks prior to the proposed start date of appointment. The approval packet consists of:
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UC Berkeley Supplement to the Retired Employee Approvals Form UBEN 138 (Rev.03/14)
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Current job description
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Completed UCRP Rehired Retiree Election Form UBEN 1039 (R08/17) NOTE: Not required for retirees who have elected a lump sum cashout.
For additional resources, including a job aid on how to complete the approval packet, please see below:
- Policy on Reemployment of UC Retired Employees
- Implementation Procedures
- UCNET Information on Rehire Retirees
- UCOP Information on Rehire Retirees
- Rehire Retiree Slides
- Recording of Rehire Retiree Training
- FLSA FAQs (Rehire retiree FLSA classification question is addressed)