Helpful Purchasing Guides


USE THIS RESOURCE to find out how to purchase something based on what it is. It includes both goods and services.

USE THIS LIST to search by type of good/service for any contract that can be applied to purchases which bypass the need for most additional forms and approvals! 


If you need to buy something, please use BearBuy!

Purchases under $1000 are auto-approved; under $10,000 catalog orders are auto-approved.

To set up BearBuy ONCE and make it nearly as easy an Amazon afterwards, here is a guide(link is external) to creating BearBuy default values.

After you set up your default values, here is another guide(link is external) to show you how to shop in BearBuy going forward. 


Do not purchase services with your credit card. Credit cards may provide faster payment, but create MUCH more administrative burden.

Purchase services by creating an advanced Purchase Order(link is external)Pick from the many vendors in BearBuy to save time. Purchase orders under $1K will be auto approved. Select urgent on the cart and submit by 2pm for emergency processing. Computerland of Berkeley is popular for a same-day laptop fix!  

What is a service? Paid labor performed by another person such as laptop repairs, bookstore operation, transcription, translation, use of security guards, transportation, computer programming, clothing rental and cleaning, tests and analysis, film processing, and service and repairs to: office equipment, transportation equipment, laboratory and medical equipment, and musical instruments.

Creating Receipts

A receipt is required for automated processing. Please create a receipt(link is external) in BearBuy.

Here is a friendly list of Account Codes(link is external) to help you pick the right one. These are the top five MOST frequently used:

55030 office supplies
55040 general supplies
55016 lab supplies
55101 computer supplies
56729 services